Streamlining Onboarding with HiBob’s Automation Tools
Published by
Guada Gibbs
on
Because day one shouldn’t feel like day zero
There’s nothing quite like the awkward chaos of a poorly planned onboarding process. Confused new joiners. Forgotten equipment. “Did anyone remember to invite them to Slack?” vibes.
In the race for talent, onboarding is often overlooked—but it’s where retention begins. That’s why we’re big fans of HiBob’s automation tools. When used right, they can turn that clunky, manual mess into a streamlined experience that feels as smooth as a well-poured flat white.
Here’s how.
The Challenge: Too Many Spreadsheets, Not Enough Structure
Let’s be honest—manual onboarding is a productivity killer. HR teams juggle checklists, emails, calendar invites, and post-its stuck to monitors with scribbled “REMEMBER LAPTOP FOR TOMORROW” notes.
It’s not scalable. It’s not smart. And it’s definitely not the best first impression for new hires.
The Solution: Automation That Feels Human
HiBob’s onboarding tools are designed to remove the grunt work, without removing the personal touch.
Here’s what you can automate—without making it feel robotic:
1. Customisable Onboarding Flows
Build workflows based on location, department, or job level. A sales exec in London and a developer in Berlin can receive tailored experiences—automatically.
2. Task Assignments & Reminders
Assign responsibilities to managers, IT, and finance with auto-reminders. No more “who’s sorting the email account?” confusion.
3. Document Collection & E-Signing
Centralised, secure, and slick. Policies, contracts, NDAs—all sent, signed, and stored without inbox ping-pong.
4. Pre-boarding Access
Set the stage before day one. Give new hires access to bios, welcome videos, or even just a message from the CEO. It’s the little things.
5. Automated Slack/MS Teams Workflows
Yes, you can even automate a “Welcome to the team 🎉” message in your comms tools. Because no one wants to feel like the new kid standing alone in the lunchroom.
Real-World Wins: What We’ve Seen Work
At UDDER, we’ve helped teams implement HiBob’s onboarding features across industries. The results?
- A 40% time reduction in onboarding admin.
- Increased hiring manager satisfaction (less chaos = fewer complaints).
- Happier, more engaged new joiners.
Most importantly, it gives HR teams their time back—to focus on people, not paperwork.
Pro Tip: Don’t Just Set It and Forget It
Automation isn’t about switching your brain off. It’s about scaling a great experience. Review your onboarding flows quarterly. Check feedback from new hires. Refine. Improve.
(And maybe add a cow gif or two if you’re feeling brave.)
Need Help Setting It Up?
We help teams make HiBob work harder for them. Whether you’re just starting with onboarding workflows or looking to optimise what you’ve got, our consultants can jump in, fix the gaps, and leave you looking like a digital HR hero.
Let’s talk: Book a chat with us
Final Thought
First impressions matter. With HiBob’s onboarding automation, you can create a consistent, welcoming, and well-orchestrated start for every new hire. No spreadsheets required.